Turn job progress, costs and variations into invoices without digging through texts and receipts. Everything stays recorded against the job, so you can bill confidently and get paid sooner.
Stop piecing invoices together from texts, spreadsheets, and scraps of paper. NextMinute turns your job data, timesheets, materials, and variations into clean, accurate invoices, so you can bill with confidence and keep cash moving.
Pull in timesheets, materials, expenses, and variations in a couple of clicks, so nothing gets missed and you’re not typing it all out again.
Keep your invoices, payments, and books lined up without the double handling. Less admin for you, cleaner records for the office.
Invoice by stage, track what’s been paid, and stay on top of cash flow across the job, without the usual back-and-forth.
Every hour, cost, variation, note and photo stays recorded against the job, so when it’s time to invoice, you’ve got the detail to back it up.
NextMinute keeps your jobs and your accounts talking to each other. Contacts, invoices, timesheets & payments stay in sync, so you’re not re-entering info or cleaning up mistakes later.
See Integrations
Whether you’re charging fixed prices, progress payments, or going cost-plus, NextMinute’s invoicing has you covered. You decide what clients see (and what they don't).
Connect Xero, MYOB or QuickBooks and pull supplier bills straight into your invoice — no double handling, no missed costs.
Easily generate tidy, branded invoices with your logo, terms, and payment details.
Once your invoice is ready, send it with one click. Your client gets it from your email — and you’ll know the moment it’s paid.
Reviews
Rated 4.9/5 in Reviews on Google and Facebook, with local Aussie support that actually helps.
"The Reno Guys and Fervour Construction have been using NextMinute for over six years, and it continues to be the most flexible and user-friendly software we've ever come across! From managing leads and generating quotes to project management and invoicing, NextMinute handles it all seamlessly."
Alison Williams
The Reno Guys
Import your price books and use templates to save hours on quoting. Send to clients and get approval with one click.
Use your takeoff software or QS of choice, and quickly import takeoffs to NextMinute to start planning the job.
Easy-to-use Gantt chart for planning jobs. Assign jobs and tasks to crew to reduce confusion and get on with the job.
No more chasing timesheets or payroll errors. Talk-to-text notes, attach photos, and log time + expenses.
Your team can easily view plans on site. Ditch the paperwork and have less mistakes and confused tradies.
Crew can save photos to jobs so you have a leg to stand on and can keep the customer up-to-date.
Crew can easily log notes and photos against jobs and tasks to keep you & your client informed.
Manage your jobs from on-site or in the ute with ease. Plus, your crew can view jobs and tasks, and log time with ease.
With all your job costs in one system, you can easily send accurate progress or final invoices with a few clicks.
No more handshake agreements and client disputes. NextMinute makes managing and tracking variations a breeze.
Report on actuals vs estimates in real-time by job and stage. Spot blow outs early to protect your profit.
Set custom buy/sell rates for machinery and have your crew log the hours.
Easily add in job expenses to keep track of your actuals vs. estimates.
Easily send SMS, email, and in-app messages straight from NextMinute.
Talk to a Real Person
Have a quick chat with our Sydney-based team. We’ll walk through how you run jobs and show you how NextMinute fits.
Anna-Kate
Sales Manager
From the land of Guinness, she’ll help you work out if NextMinute’s a good fit. Straight talk, no sales BS, and a good sense of humour.
Mat
Former Plumber & NextMinute Pro
Mat’s a plumber, not a software guy. He’s been on the tools and shows you how to run jobs without the admin headaches.
Tell us what you need
Let us know your requirements and how you run your jobs
No bullsh*t
Real humans with construction experience that you'll actually like talking to
Get a trial account
We'll set you up with a customised account to try out NextMinute. We can even import your jobs and quotes
We’ve answered the ones we hear most from builders and tradies.
If you've already got the job details, you can have your first invoice out within an hour of signing up. The longer setup — importing your full price book, customer list and templates — usually takes a day or two with help from our local team. From there, every new invoice pulls in timesheets and materials automatically, so it's a few clicks rather than half a day's admin. Book a demo if you'd like a walk-through first.
Fair question. Xero's great at the books — paying suppliers, reconciling the bank, lodging BAS. It's not built to track jobs, crew hours, materials or variations against a project. NextMinute handles all the job-side admin — quotes, timesheets, progress claims, backcosting — then pushes clean financial data through to Xero when it's ready. You end up with sharper invoicing, accurate job costs, and Xero doing what it does best. See pricing.
Yes. NextMinute shows a clear view of every invoice tied to a job — what's been sent, what's been paid, and what's overdue. When a payment lands in your accounting software, the invoice updates automatically on the job too, so you're not flicking between Xero and NextMinute trying to work out where you stand. For chasing overdue invoices, the Xero sync means your bookkeeper can run reminders the way they always have — nothing changes there.
Most builders moving from Excel or Word templates are surprised how quickly they're up and running. During onboarding our local team will help import your price book, customer list and any open jobs so you're not starting from scratch. Invoicing in NextMinute feels familiar within a day or two — line items work the same way, just with the job and timesheet data filled in for you. Talk to us about a guided setup, or grab a free trial.
NextMinute handles GST on every invoice — the line items, GST total and your ABN all appear automatically, so it meets ATO tax invoice requirements. Because invoices sync straight through to Xero, MYOB or QuickBooks, your BAS stays sorted in your accounting software where the bookkeeper already works. No reconciling two sets of numbers at the end of the quarter — what's in NextMinute matches what's in the books.
Yes — that's one of the biggest reasons builders switch. Once a client accepts your quote, you can convert it into an invoice (or several progress invoices) without retyping a single line item. You decide how much detail the client sees — full breakdown for cost-plus jobs, a single fixed-price line for lump-sum work, or somewhere in between. The cost data stays behind the scenes for your own backcosting, and the invoice flows straight through to Xero or MYOB.
Easy as. Once the client accepts the quote, you can raise a deposit invoice for whatever percentage you've agreed — 10%, 20%, half upfront for materials — straight off the same line items. The deposit gets tracked against the job total, so progress claims later show the running balance. It syncs through to your accounting software too, so the deposit lands in the right place without you re-entering anything. Test it in a free trial.
Long jobs kill cashflow when you wait until the end to invoice. NextMinute lets you raise progress claims as you hit each stage — slab down, frame up, lock-up, fitout — so the money keeps coming in while the build runs. You can pull in approved variations as they happen, sync the invoice through to Xero or MYOB, and see exactly which claims have been paid and which are sitting unpaid. No more nine-month gaps between invoices on big residential builds.
Most teams save several hours a week on invoicing once they switch to NextMinute. Instead of digging through paper dockets and copy-pasting line items into a Word template, the app pulls actual timesheets, materials and approved variations straight into each invoice. You can send it from the ute between jobs, not from the kitchen table on a Sunday night. For a team of three to five, that's enough admin saved each month to cover the subscription several times over.
NextMinute is purpose-built for Australian builders, carpenters, landscapers and renovation crews running multi-stage jobs. It pulls timesheets, materials and variations into one tidy invoice, syncs cleanly with Xero, MYOB and QuickBooks, and works from your phone so you can send invoices between site visits. Unlike generic invoicing tools, it links straight to the job — so what you bill always matches what you quoted and worked. Kick off with a free trial.
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