Running a landscaping biz isn’t just about getting on the tools and creating epic outdoor spaces – there’s a heap of admin that comes with the territory.
If you’re spending more time behind the desk than out on site, juggling paperwork, spreadsheets, texts and whatever else you’ve cobbled together to keep things moving, it might be time to give job management software like NextMinute a look.
How NextMinute Can Help Your Landscaping Business
Here’s how landscaping crews are using NextMinute to take the stress out of running the business side of things.
Quoting Made Easy
Ever lost a landscaping job because you were too slow on the quote? Or estimated way under what the actual costs were?
With NextMinute, you can quickly whip up accurate, professional quotes without starting from scratch every time. Use templates to save time, chuck in all your materials from price books, and add labour, markups and margins with a few clicks.
It helps you look sharp to clients and makes sure you’re covering all your costs—no more underquoting or missing stuff. Faster, cleaner quotes mean you’ve got a better shot at landing the job.
Simple Scheduling
Juggling multiple jobs with different stages? Trying to keep it all in your head gets messy fast. And if you’re getting 30 calls a day from the crew asking where they need to be or what’s next, that’s time you’re not getting back.
NextMinute makes scheduling simple. Use the Gantt chart to map out each job and its stages, assign tasks to your team, and attach any plans or notes they’ll need on site. The drag-and-drop setup is easy to use, and your crew can check everything from the mobile app—so they know exactly where to be and what needs doing. No more crossed wires or chasing people up.
Track Labour and Time
If you’re not tracking time properly on a job, you’ve got no real way of knowing what you’re making. You might be doing a top-notch job but walking away with less than minimum wage.
With NextMinute, your crew can log their hours straight from their phones—on site, in real time. You’ll get a clear view of where time’s going, and make sure every hour is being billed for.
It’s dead simple to record time against jobs and stages, and it all syncs with your accounting software, so payroll’s a breeze. The best part? You can see how profitable each job (and stage) is as you go—no surprises at the end.
Invoicing, Done Fast
When it’s time to invoice, all your materials, labour, and costs are already sitting in NextMinute—no need to dig through old notes or spreadsheets. You can pull together a clear, professional invoice in just a few clicks and email it to the client straight from the system. It syncs with your accounting software, and you’ll even get a heads-up when the payment lands.
Know Your Numbers with Back Costing
With all your job data in one place, NextMinute gives you access to powerful reports that actually mean something. You can compare estimated vs actual costs in real time, so you know exactly where you’re making money—and where things might be slipping. Track profitability by job or stage, see how much work a specific team member’s done, keep payroll sorted, and more. It’s all there, ready when you need it.
Keep It All Together
Forget digging through emails, texts, or random folders to find what you need. With a job card for each project, you and your team can easily add site diaries, progress photos, plan updates, and more—all in one spot. Every quote, invoice, timesheet, supplier invoice, and file is stored securely and organised, so you’ve got a full history of the job at your fingertips whenever you need it.
Connects with Your Accounting Software
NextMinute integrates with Xero, MYOB, and QuickBooks, so you won’t be doubling up on data entry. Your books stay tidy, and everything syncs up behind the scenes.
Access Anywhere
The mobile app gives you and your team access to everything on the go—job details, timesheets, schedules, photos, and more. Whether you're onsite or quoting a new job, you're covered.
Built for Trades, Backed by Real Support
NextMinute is made for trades and construction businesses. You’ll get proper onboarding, local support, and a team that understands how your business works. And with month-to-month pricing and no lock-in contracts, it’s easy to get started and see if it’s a good fit.
👉 Ready to take the admin hassle out of your landscaping business? Start a free trial of NextMinute
